How to Safeguard Your Important Documents When Moving

Imagine this: Your house is piled high with taped-up boxes, and the moving truck is just pulling up in front of your home. And amidst all this, you are still gazing at a box of very important documents lying in the room’s corner. Your birth certificate, social security card, passport, bank records, will, and all the other important papers are in it. The big question you have in your mind is: What should you do with them? You are aware that it would be unwise to box them up and transport them or put them in a moving vehicle. However, how can you best ensure their safety and accessibility when you are moving?

In this blog, Kingdom International Movers, which is one of the oldest international movers in Saudi Arabia, will take you through a detailed guide to safeguarding your documents when you are moving. So read till the end without missing any parts.

Also, read our blog, which has tips for packing things that are unusual or difficult to pack.

Start By Making Copies

Making electronic copies of your paperwork is a crucial initial step, particularly if you are getting ready for a long move. You can use the scanner feature if your home printer has one. If not, self-scan solutions are available at most office supply stores and libraries as well. Taking simple phone photos and saving them to your device or cloud storage is an additional option. But having copies in any case is a must. If none of the above works for you, you can go ahead and get physical photocopies of it.

If you plan on taking images of your documents and storing them on your smartphone instead of making photocopies of everything, then make sure you have encrypted cloud storage or a secure backup and that your phone is password-protected. In addition, nowadays you also have the option to use a secure cloud-based service, email the photos to yourself, and store them on an external hard drive or detachable flash drive. Most packers and movers in Saudi Arabia suggest their clients do this step.

You might be interested in this: How to research local moving companies in Riyadh.

Pack Your Documents Carefully

If you plan on dumping all your documents in one box, sealing them with tape, and then taking them along with you, then you are gambling on your documents. To safely move your documents to your new place, ensure that you pack them properly in good and relevant folders. You can invest in a portable file box with a locked latch that has space for several files and also has an attached cover for protection. The next thing that you must do is organize your files into various folders; if desired, you may even color-code all of your documents and make a system for you. To ensure that you can easily find what you need, carefully labeling each folder is the best thing to do. Ask any of the top moving companies in Saudi Arabia, and they will suggest doing the same for you.

Lastly, ensure that the file box is properly labeled to denote that moving it with other home things is not advised. When moving, important documents should never be packed with other home things; instead, they should be kept apart. In most cases, we recommend our clients keep their documents with them at all times.

Also, read our blog titled “How to Pick the Right Moving Date?”

Choose the Right Storage System

You must be mindful of where your documents and papers are kept after they have been properly filed, sealed, and saved. Avoid storing them in places where moisture or extremely high or low temperatures may affect them. Avoid areas like basements and extremely hot cars since papers are frequently thin and can be old, making them vulnerable to burning, thinning, or losing their ink. The best option would be to rent a storage locker or a safety deposit box at a nearby bank or facility. If you don’t have any such facilities nearby, then you can rent a storage unit from your hired movers and packers in Riyadh.

Also, read our blog containing the top destinations for home relocation.

Don’t Let Your Documents Go Out Of Sight

It shouldn’t be too hard to keep the file box within reach if you’re moving a few streets over. However, you will need to keep a close eye on them during a cross-country move. Make sure the files are transported in a car with you, bring them inside for any overnight breaks, and conceal the box either in the trunk or under a blanket rather than leaving it visible.

Ask a dependable friend or relative to hold your documents if you won’t be in your car the entire time or if you plan to make many stops along the trip. In this manner, you can be certain that it is in a secure location and easily contact them if you require access to your files.

Hire Movers

If you have a lot of sensitive data and documents to move, then it is highly recommended that you hire reputable movers in Riyadh, such as Kingdom International Movers. You can either assign the task of moving your documents to the movers or assign them to move the rest of your belongings. In either case, you will ensure the safety of your documents by hiring trustworthy movers to handle your relocation.

Concluding Lines

Moving your documents can get you overwhelmed. However, when you hire the top moving company in Riyadh, such as Kingdom International Movers, you ensure your documents will remain safe during your entire move and relocation. You can also ensure the safety of your documents by packing them safely and storing them appropriately, either at a storage unit or with a trustworthy family member or friend.