HOW TO PROTECT BUSINESS DATA DURING OFFICE RELOCATION?
A business must prioritize protecting its business data. One of your company’s most valuable assets is your data (keep in mind that your employees come first!) However, theft, data leaks, and breaches can cause significant losses. Customers may file a lawsuit against you if their data is compromised, which would cost you money. Customers will quit you and maybe take an awful lot of other clients with them if their data is misused or stolen from you. Because of this, it’s critical to safeguard sensitive information, especially when moving.
Making sure the big day of your office relocation goes off without a hitch is just as stressful for a company as it is for your private affairs, whether you have a growing company that is outgrowing its current premises or you are trying to relocate to more affordable quarters.
When you ask the majority of people what the biggest challenges of relocating are, they frequently list packing boxes and arranging communications and utilities. The question of how to ensure your digital data is safe throughout the process is one that is frequently disregarded. In this article, Kingdom International Movers, one of the best providers of office relocation services in Riyadh, will help you look into this.
Train Your Staff and Employees for It
Your team has to be instructed on what to carry, how to bundle, and how to safeguard their data once they are aware that a business transfer is about to take place. Your office staff should be on high alert to safeguard company data and protect their computers. To ensure that data can be recovered if a laptop is destroyed, lost, or stolen, all employees who have access to laptops should store their files on a safe disk or cloud-based server. The optimal strategy to do so is known by IT staff. In addition, when you hire office movers and packers in Riyadh for your office relocation, they may be able to guide you in taking the right steps for data protection.
Take an Inventory of All Hardware
Your IT personnel will have backed up all data well in advance of moving any servers. Your IT personnel should perform an exhaustive inventory of all IT equipment, including printers, scanners, VOIP equipment, routers, and end-user equipment like desktop PCs, in addition to performing backups. In addition to counts, the equipment’s condition needs to be recorded. In this manner, you can tell that the scratches appeared after the move and were not there before the printer was mishandled. Important equipment should be photographed, and if necessary, documentation should be given to the movers. Custom-made containers can be put together to secure priceless property if you have unusual equipment, such as lab equipment.
Even when you are relocating your office to an international destination, it makes moving very easy and efficient if you make an inventory list. When you take an inventory list, even the international movers in Saudi Arabia you will hire for your office relocation will find the task of moving more efficient.
Pack Smartly
Electronics such as monitors, PCs, desktop scanners, and other devices should be packed softly with blankets, towels, or bubble wrap. Never use packaging or Styrofoam chips because they can crack and get stuck in tiny vents or fans and carry static electricity. To be extra safe, you might want to tape vents and fans shut during transport to keep out dust. Electronics should be packaged as tightly as possible, with any holes filled with bubble wrap. Do not place computers or electronics in these boxes; instead, label them as fragile. Don’t label valuable packages as valuable, as they can invite the unnecessary attention of robbers. When you start planning your office relocation in Riyadh, it is a good idea to invest in hiring a reputed moving company. Professional movers pay close attention to every detail.
Keep The Chain Of Custody Intact
During the moving process, when digital storage devices are passed from one person to another, there is a high risk that they will be misplaced or stolen. Maintaining a clear line of custody throughout the process will help reduce the danger of this by making it simple to identify who is in charge of the data at any given time.
Making sure that each item is secured after being tightly packed is the best approach to accomplishing this. At each stage of the move, this seal should be examined for tampering, and it should only be broken once the data store is securely in place. By hiring office movers in Riyadh, you can focus on important things such as making seals and managing them while the movers do the rest of the work.
Record Everything
In a similar vein, everything must be recorded, and by everything, we mean right down to where the cables connect. Any alterations to the way the servers are configured when installed in the previous workplace could cause issues later on, especially if you are relocating big servers with complicated wiring.
All networking devices, hard drives, USB sticks, and PCs need to be clearly labeled, and any changes should be recorded. These records should ideally be stored digitally and in hard copy as well. Most moving companies in Saudi Arabia insist on this crucial tip when relocating offices.
Consider Physical Security
When moving, it’s crucial to pay attention to the physical safety of your new and old properties. We are all too aware of the chaos this relocation can cause for firms, with employees arriving and departing at various hours to try to minimize interruption. As a result, anyone with the opportunity may come in and take the equipment.
Physical security regulations must not be relaxed throughout the moving procedure. Because of this, it could be tempting to prop open doors for movers, but if you have important data storage devices laying around, this could be a bad idea. Always hire reputed and experienced movers and packers in Riyadh to ensure the maximum safety of all your data while relocating an office.
