5 Ideas That Will Make Your Office Relocation Easier
Relocating an office is a big challenge for most organizations, whether they are large or small. Firms are not only at increased risk of sales loss but are also vulnerable to complaints and unsatisfactory services. Apart from these most common fears, businesses are also at risk of losing or damaging their data, important documents, and office stuff like hard drives, data drives, IT equipment, and other fragile furniture or equipment.
To help your business save from all the trouble, Kingdom International Movers, which is one of the leading moving companies in Saudi Arabia, has put together five incredible ideas to help you make your office relocation easier. So read until the end without missing any parts.
Also, don’t forget to read our 7 professional tips for protecting your upcoming move.
1. Order New Office Equipment In Advance
Moving to a new office space means you will also be upgrading your furniture and some or all of your equipment. A lifesaving idea that most movers in Riyadh recommend to their clients is to order new furniture and equipment in advance before the relocation begins.
You can order new furniture and equipment well in advance after you’ve evaluated the new space. Additionally, work with your suppliers to have everything delivered to your new office right before you move in. This will make it easier for you to get settled. If you don’t order equipment and furniture in advance at the last moment, you will have difficulty managing your existing equipment in the chaos of not having your new stuff. This will only add to your burden on moving day and will require extra man hours. By hiring professional movers, you can make things a bit easier for yourself. Move heavy equipment with ease by following the guidelines outlined in our blog.
2. Get Your IT Team On-board
Usually, when moving an office locally or internationally, the IT aspect is a major concern for most managers. Given all the sensitive data, hardware, software, cables, and other things, managing IT should be at the top of your list of to-dos.
Give your IT department a minimum of three months to begin preparing for the transfer of all technical aspects, including hardware, internet plans, phone connections, etc. They will need to assess the new location to see whether any infrastructural or equipment changes should be made before moving into the new office. When moving a corporate office, you want the tech aspect of the transition to go as smoothly as possible, so conduct the research well in advance. Managing IT is one of the most common challenges faced during office relocations. You can manage it efficiently by hiring top packers and movers in Saudi Arabia, such as Kingdom International Movers.
3. Hire Professional Movers
When moving large spaces, such as an office, hiring professional movers in Riyadh helps in multiple ways. Experienced movers in Saudi Arabia, such as Kingdom International Movers, not only help you plan for the entire relocation professionally but also help you save moving costs considerably.
A thorough moving quote should be obtained, and full-service Professional movers should be hired 1-3 months beforehand because moving a corporate office requires a lot of equipment and details. Verify their commercial relocation experience and have them provide you with an on-site estimate for the move. Even better, acquire referrals from other people in your network who have relocated offices in the past. The movers should uphold the same level of professionalism as any other vendor you work with. Here’s a list of nine things you can expect from your movers.
4. Schedule Your Move Carefully
Unlike home relocations, office relocations are to be meticulously planned, considering many important aspects. Consider all of your essential client meetings and project deadlines as you plan your office relocation. You don’t want to find yourself having client meetings while the documents, laptops, and equipment are still being unpacked. That would appear extremely amateurish and unprofessional to your clients. Expecting your staff to function effectively in such a setting is also unfair. Give everyone at least three days to get acclimated to the changes they will be experiencing with the move.
Most experienced movers and packers in Riyadh suggest that you plan your relocations during the off-season. During your off-season or low business days, you will have less work, and even your employees will be at ease, so carrying additional moving-related errands will be easier on everyone. Additionally, don’t forget to take a look at our blog, which lists key considerations for office relocations.
5. Use Name Cards
In a large office where a large number of employees work, it is easy to mess up the work of all the employees. On the moving day, when unpacking and setting up a new office, there can be chaos as the files and data of one of your employees may jumble up in several boxes and be distributed among all other employees. To avoid this, some of the leading moving companies in Riyadh suggest using name cards. Movers can use the layout guide to position the products in the right places after inserting packing name cards in various locations throughout the boxes. Additionally, you can install name tags at the new workplace to assist the movers in properly positioning the boxes.
There are many things to take into account when moving an office, but in the end, a well-thought-out plan and efficient organization may make the transition easier and more painless.
Concluding Lines
Moving an office can seem overwhelming at first, but meticulous planning, hiring movers in advance, managing the IT transition earlier, and organizing in a better way overall can make the entire relocation easier and safer. You can contact the Kingdom International Movers team, which has served thousands of clients for over a decade.
